How Calibre works
From the first word to a sign-ready note — in four steps.
1. Start the visit
Open the app, hit record, put the phone face-down on the desk. Take consent the way your practice already does — verbal consent noted in the record is how most clinics handle it, and your onboarding specialist will help you set the wording that fits your state. Sessions run up to 45 minutes on the trial plan; there's nothing to install in the room and nothing between you and the patient.
2. Talk to your patient
Nothing to type, nothing to dictate. Interruptions, a second look at forty minutes, a change of plan mid-visit — all of it lands in the right place. The visit is captured passively and securely, encrypted in transit and at rest, under a BAA signed before your first recording.
3. Read the note
In most cases the note is ready less than a minute after the visit ends. What's in it:
- SOAP structure — Subjective, Objective, Assessment, Plan, in your specialty's shape: an ER note leads with MDM, a colonoscopy note reads like a procedure note.
- MDM — medical decision-making captured where the next reader expects it.
- Suggested ICD-10 codes — drawn from what was actually said, for you to confirm or change.
- A patient summary — plain language, printable, at a reading level that actually gets used.
4. Sign and send
Every line is editable. Edit what needs editing, then push the note to Athenahealth or Oracle Cerner — or copy it into whatever your practice uses. Nothing reaches a chart without your signature on it. Your words, your judgement, your note.
And a person sets it all up
Before your first visit, a Calibre specialist configures note templates to how your practice already charts, walks your team through the first recordings — on site where we can, over video everywhere else — and checks in through your first week. Curious what's behind it technically? Ask us anything on a call or see the FAQ — you'll get a straight answer.
What counts as a visit?
Any encounter where you and a patient talk: an office follow-up, a procedure with consent and findings spoken aloud, a telehealth call, a therapy session. On the trial plan a session runs up to 45 minutes — enough for almost any outpatient encounter — and the note comes back structured for the kind of visit it was. A quick medication check reads like a quick medication check; a colonoscopy reads like a procedure note; a therapy hour is structured after it ends, never typed during it.
A concrete example: one Tuesday morning
9:00 — a knee follow-up. You open the app, hit record, put the phone face-down, and examine the knee while you talk. By the time the patient is at checkout, the note is sign-ready: the exam findings you said out loud are in Objective, the steroid-injection discussion is in the Plan, and the suggested codes are waiting for your confirmation.
9:20 — a diabetic with three other problems. Each assessment lands paired with its plan, the refills you agreed to are listed, and the patient summary comes out in plain language — the kind of multi-problem visit we built the primary care format around.
9:45 — an interruption. A nurse pulls you out mid-visit; you come back four minutes later and pick up where you left off. The note keeps the thread. Nothing to rewind, nothing to re-dictate — because nothing was dictated in the first place.
Common questions
Do patients need to consent?
Yes — take consent the way your practice already does. Your onboarding specialist helps you set wording that fits your state, and recordings are handled under your BAA, encrypted in transit and at rest. For background on health-data privacy rules, see ONC's privacy and security resources.
What if the note needs heavy editing?
Every line is editable before it goes anywhere — and if you're editing the same thing repeatedly, that's a template problem, not a you problem. A training session tunes the format so the edits stop.
Which EHRs does it push to?
Athenahealth and Oracle Cerner directly; for anything else, copy or download the note in your preferred format. More in the FAQ, or see everything we offer under our services.
What it costs to find out
The trial answers most questions better than any page can: 14 visits, free, no card, sessions up to 45 minutes. Record your next clinic day, and if you walk out with your notes done, you'll know inside a day whether this belongs in your practice. After the trial it's $150 per user per month, or $1,500 a year — with unlimited sessions and dedicated support — and custom pricing for larger clinics. Every plan starts the same way: a Calibre specialist configures your templates before your first recording, so the first note already looks like yours. To see the note in your own specialty's shape first, browse the blog — or skip the reading and call (818) 929-7378.
Still have questions?
We'd love to help. Call (818) 929-7378 or reach out by email — a real person will get back to you.
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